Privacy Policy

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Privacy Policy for Ryles Associates

1. Introduction

Ryles Associates is committed to protecting the privacy and confidentiality of all clients, prospective clients and visitors to our services. As a legal services firm operating in Ireland, we adhere to the highest standards of professional confidentiality and comply fully with the General Data Protection Regulation (GDPR) and all applicable Irish data protection laws.

2. Data We Collect

We may collect and process the following categories of personal data:

• Identification details such as name, address, date of birth and contact information
• Information relating to your legal matter, including sensitive or special category data
• Financial information necessary for billing or payment
• Records of communications with you, including emails, letters and telephone notes
• Any documents or evidence you provide to support your case

We collect this information directly from you or, with your consent or lawful basis, from relevant third parties (for example, regulators, courts or other legal professionals).

3. How We Use Your Data

Your data is used strictly for lawful purposes, including:

• Providing legal advice and representation
• Fulfilling our professional and contractual obligations
• Managing internal administration, billing and compliance
• Meeting regulatory or legal requirements imposed upon us
• Protecting your interests and conducting your matter effectively

We will never use your personal data for purposes incompatible with the reasons for which it was collected.

4. Confidentiality

All matters handled by Ryles Associates are treated with strict confidence.
We maintain rigorous internal policies, professional standards and secure systems to ensure the confidentiality of all client information. No information will be shared with third parties unless:

• You provide explicit consent;
• It is necessary for the provision of your legal services;
• We are required to do so by law, court order or regulatory body.

5. Our Legal Basis for Processing

Under GDPR, we rely on one or more of the following legal bases:

• Performance of a contract
• Compliance with legal obligations
• Legitimate interests in conducting our business ethically and effectively
• Explicit consent (where required)
• Establishment, exercise or defence of legal claims (special category data)

6. Data Security

We employ robust technical and organisational safeguards to protect your data, including secure storage, controlled access, encryption and internal confidentiality policies. Only authorised personnel may access client information.

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purpose for which it was collected, comply with legal obligations and maintain proper professional records. Retention periods vary depending on the nature of the matter handled.

8. Your Rights Under GDPR

You have several rights in relation to your personal data, including:

• The right to access your data
• The right to request rectification of inaccurate information
• The right to request erasure (subject to legal and regulatory constraints)
• The right to restrict or object to processing
• The right to data portability
• The right to withdraw consent (where consent is the lawful basis)

Requests can be made in writing, and we will respond in accordance with statutory timeframes.

9. Sharing Data With Third Parties

We may share your data only where necessary and lawful. This may include communication with:

• Barristers, experts or consultants engaged in your matter
• Courts and statutory authorities
• Regulators and auditors
• Service providers who assist in our operations (bound by confidentiality obligations)

We never sell or trade personal data.